Highlights of New Features in Office 2016


Without a heck of a lot of fanfare, Microsoft quietly released the newest incarnation of Office, Microsoft Office 2016. Over the years, Microsoft has increasingly made the push to move its Office users to the cloud, so it is no surprise that the release of the latest standalone edition of Office was a rather subtle one. For users who still prefer to purchase traditional software and install locally, Microsoft has released a few different options for how to purchase and install the new Microsoft Office 2016.

Subscribers to Microsoft Office 365 automatically have access to the new features in Office 2016. For standalone Office users, there are a few different purchasing options available. Personal users can buy Microsoft Home and Student for about $150, which provides a license for one computer. Business users can also purchase traditional, standalone versions which range between $200 to $400, depending on level of service (also with only one license per machine). For subscribers to Office 365 Home, they have the option of installing the software on up to 5 computers or a mix of computers and devices such as tablets or phones.

Regardless of if you are purchasing Office 2016 new or already have a Microsoft Office 365 subscription, here are some highlights of the new Microsoft Office 2016 to check out.

Improved Version Histories

As Office 2016 now features enhanced collaboration capabilities including real-time co-authoring, keeping track of older versions of a document could potentially be very tricky as multiple edits at one time. Microsoft addressed this potential issue with improved document history tracking. Microsoft Word 2016 keeps a list of past versions of documents ready for access under the History section under the File menu, which can be launched in a matter of seconds if you need to revert back to an old version or review what edits were made on a new version.

Clutter for Outlook

Outlook features a new “category” for email called Clutter. While inboxes have always featured the inbox folder, a spam or junk folder, and a delete or trash folder, Microsoft released the option of adding a category of “Important” email, where priority messages would be sent based on rules such as if they came from a specific sender. The “Clutter” category expands upon this and creates a folder for less-important emails to go to. So instead of having emails lost in the inbox (or having low priority emails ending up in the trash without being read), Clutter allows users to file emails they want to read but don’t necessarily need to at the moment into the Clutter folder, to access later at a time that is more convenient for them.

Share Button and Easier Email Attachments

Giving your documents to other individuals is super easy to do in Office 2016. Microsoft Word 2016 features a new Share button which allows you to share the document you are currently working on with any member of your contact list in just a click of the mouse. Instead of having to save, close out, and attach the document to an email, you can share from within Office 2016.

For the times you do have to send documents or other files via email, Office 2016 features an enhanced attachment feature. Previously, you had to know where a file lived in order to attach it to an email (or save a copy to your desktop and then drag and drop into the email you were composing). Now, Outlook 2016 has a list of recently worked on documents that you can select from to attach to an email – which allows users to compose an email, attach a document, and send all from one screen.

About the Author

Nick Underwood

Nick Underwood has over 15 years of experience supporting IT infrastructures for businesses across a broad range of industries.


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