Google is one of the largest email providers in the world. Their eponymous email service, Gmail has millions across the globe. Yet Gmail has traditionally been used by individuals for their personal email, and not for business operations. Believe it or not, Google offers an enterprise version of Gmail specific for business use. Gmail is offered as part of Google’s work productivity suite, Google Apps for Work (formerly Google Apps for Business).
It is strange to associate an email service that traditionally has been known for personal email to the enterprise. Making the switch to Gmail is actually much easier than it first may seem. However, many companies have some apprehension towards migrating from their current email provider to Gmail. Having years of experience migrating offices to Google Apps for Work, we have put together a list of possible thoughts a business or business owner might have about moving over to Gmail.
Possible Thoughts on Moving to Gmail
1) I don’t want my business to have an @gmail.com address!
Gmail for Work is different from its free counterpart, Gmail. While the free version requires users to have an email with Google’s domain (@gmail.com), Gmail for Work allows you to customize your email to your businesses name and domain. Users get to enjoy the same, familiar interface they are used to working with in Gmail, while having the benefit of a customized business email address.
2) I don’t want to see advertisements in my work email.
Google Apps for Work works on a pay-per-user model (which starts at $5 per user, per month). You only pay for the number of users you need. Knowing that Gmail for Work is a paid service, you can rest assured that you will not see any advertisements in your work email. Google does have ads on its free version of Gmail – but it is a different story for Gmail for Work users.
3) Our organization has always used Microsoft Outlook as its email client.
Good news, Gmail for Work is compatible with a variety of email clients, including Microsoft Outlook. A lot of companies have used Outlook for years to send email, manage contacts, and make calendars. This doesn’t have to change as Gmail for Work can easily be configured for Microsoft Outlook. Additionally, Gmail for Work also works with other desktop clients such as Apple Mail and Mozilla Thunderbird.
4) Switching to Gmail from our current email will be a nightmare!
Google provides custom tools to assist with migrating your company’s existing email from Microsoft Outlook, Microsoft Exchange, or Lotus. This way you don’t have to lose any important messages; which sometimes happens when migrating to a new email provider.
If you are considering moving to Gmail for Work but aren’t completely comfortable with handling the migration from your current email service, that’s okay! PrivoIT has Google Apps Specialists who can assist with analyzing your current environment, setting up Gmail and Google Apps to fit your business’ specific needs, and migrating to Google Apps.