When establishing a Bring Your Own Device (BYOD) policy at a company, there are many requirements that need to be presented to the staff before they begin using their own devices at work. A BYOD policy needs to strategically outline policies to keep employees and the company safe while performing work-related tasks on personal phones, tablets, or laptops.
Here are four line items to consider adding to your BYOD policy:
Backing Up Data Regularly
If you are going to allow your employees to bring in and use their own devices for work purposes, you need to communicate with and remind your staff to regularly back up their data. The reason being is that occasionally devices may need to be wiped clean for security purposes. For example, if the device is lost or stolen, the employee needs to know that he or she is responsible for telling the company and that the mobile device most likely will be wiped remotely. To avoid any discourse among your staff, you need to stress that you (the employer) are not liable for loss of data such as photos, music, and digital publications as you have clearly communicated the need for your employees to back-up their data.
Setting Up A Secure Password
Remind your employees that if they are using their own devices for business purposes, they need to secure the device with a STRONG password. They cannot use generic passwords such as:
- A pet’s name
These types of passwords are relatively easy to crack and put both the company’s data and the employee’s personal data at risk. In addition to establishing a secure password, you should also have your staff change their passwords at regular intervals such as once a quarter, or twice a year.
Establishing A Content “Code of Conduct”
When employees use their personal devices for business operations, they need to understand that even though the device is theirs, they need to be careful of what types of content they keep on them. There may be an instance that a device needs to be given to a company’s IT department for updating or encrypting. It is because of this that staff should refrain from keeping explicit content (including inappropriate photos or videos) off their devices. This safeguards the company while saving an employee from any potential embarrassment.
If an employee is hesitant of using their own device for business purposes, it is understandable. Some employees may in fact want to have a device specifically for their work and one for personal use. It is important that you provide options for your employees. You can implement a BYOD policy in addition to offering company purchased and maintained devices, or you can offer to subsidize a device of their choosing that is to be used solely for work purposes.
Not everyone may feel comfortable using their own personal devices for work purposes (though there is overwhelming support of BYOD in the workplace), so it is important to make sure you have some options in place to make sure everyone has access to the devices they need to do their jobs.